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Video Conferencing



Video Conferencing allows you to have real-time communication with no geographic boundaries. Video Conferencing gives you the experience of a face-to-face meeting through communication media. As technology progresses, Video Conferencing shall become quicker and more life-like. There are many options available with today’s technology and there are many factors that can effect the quality of Video Conferencing. ProVision can advise you on these. With today’s technology you can incorporate a multitude of media and conference to more than one end-point. When communicating using Video Conferencing you are able to move freely around the room as the camera will automatically follow you. The units are also now so intelligent that multi-point conferencing with an uninterrupted stream of data is a reality. Each Video Conferencing system is customized by ProVision to suit every situation. Contact the ProVision Video Conferencing team for expert advice on the technology available today and which would best suit your needs. Or simply rent our Video Conferencing Bureau first to become accustomed to this form of communication before any investment is made.

Video Conferencing is a fast, easy and effective way to:
  • accelerate the decision-making process
  • increase flexibility and encourage collaboration
  • get expert advice from remote sites
  • improve intra-company communications
  • reduce travel time and expenses
Benefits of Video Conferencing
Reduced Costs:  Fewer travel, accommodation and entertainment costs 
More Productivity: Less time spent on travel and more on productive work
Best use of resources: Key people and information become more accessible
Improved Communication: People meet more often and share knowledge more effectively
Faster Decision Making:
Easier access to key personnel
Improved employee morale:
Less time, energy and stress spent travelling & away from home

These benefits can create the following strategic company benefits:
Optimised Decision Making:  Decisions are not only made faster, but with more consensus and agreement from every one involved. 
Faster Crisis Management:  Executives can meet at short notice – wherever they are in the world.
Faster time to market: Faster decision making and greater consensus means new products can be bought to the market quicker. 
Increased Customer Responsiveness:  With an increased availability of people, customer requirements and needs can be discussed and answered more efficiently.

Video Conferencing Connection Options:
Until recently high quality, affordable Video Conferencing was not possible, as ordinary telephone lines could not carry the volume of data associated with video. However, today’s data compression techniques and the increased availability of LAN based networks means the transmission speeds required by video are easily handled.


Connection via IP
For companies that have existing network bandwidth in place, videoconferencing via IP can be a worthwhile and cost effective option. Alternatively you can access bandwidth via the internet using your ADSL connection as an example. Depending on your bandwidth and existing network traffic you can potentially access up to 2mb for IP videoconferencing but most VC systems with IP capabilities will conference up to 768k.

This source of connection can at times be unreliable and you need to look at the overall demands on your bandwidth and existing network traffic. Mission critical data (emails etc) may be slowed down while conferencing is in place or you may experience dial up issues at different times of the day as the internet receives high access (end of day server downloads in the Northern Hemisphere as an example). Internet hits while conferencing can cause metallic audio / jittery movements and pauses.

However, as network bandwidths are increasing and new audio and video protocols enable better quality over lower bandwidths, it does mean that conferencing via IP is becoming more robust and more widely accepted.

Costs include:
  • Initial set up cost
  • One set monthly fee
  • No individual call charges
Videoconferencing Communication Options
There are three ways you can use video conferencing:
Point to Point:  This is the direct connection of 2 Video Conference systems, similar to a phone call.
Point to Multi-Point:
This is the connection which allows a priority site to broadcast to other sites, enabling them to interact and ask questions. This is ideal for training sessions or in situations where a head office would like to address all regional offices simultaneously. The priority site must have a unit with multipoint conferencing facilities (MCU) built in.
Multipoint:
This enables more than two sites to take part in a conference and all parties are visible and able to interact. Most systems will have either 4 site MCU or 12 site MCU built in.

Additional Features Available
Peripheral Equipment
Document camera to transmit documents or objects
Whiteboard to transmit drawings
PC to transmit files
VCR to transmit video

Data collaboration

Video Streaming and Recording

Casual Video Conference Bureau Hire
ProVision Technologies Ltd has an on site 24 Hour Videoconference Bureau available for hire. Casual hire can be a good introduction to the technology, giving you a feel for how it works and how it can fit into your business communication structure.

ProVision Technologies Video Conference Bureau Charges (New Zealand local time)
Business Hours
8am - 5pm --
Monday - Friday
$125 + gst per hour


After Hours 5pm – Midnight; 6am - 8am --
Monday - Friday, Weekends,
Public Holidays

$185 + gst per hour


Late (Crazy) Hours   
Midnight - 6am
$300 + gst per hour


Visual Concert
Ability to display computer content
$100 + gst per conference

Bridging cost
Ability to initiate 4 site multi point call   
$50 + gst per conference


Any applicable line charges will be invoiced should you use our facilities to dial out. If some one calls you, no line charges apply.

ProVision Technologies Ltd has been in the audio/visual industry, including the implementation and installation of Videoconferencing solutions, for nearly 10 years. Our most recent project is Phase 1 of the University Of Auckland’s multi-million dollar distance learning development, initially linking 3 campuses together for remote lectures.